Adobe Acrobat Pro has a whole host of short-cuts waiting to be discovered. Whether you’re wanting to add to the tools that are displayed as Quick Tools or using keyboard commands instead of mouse clicks, this tutorial covers some useful Acrobat Pro short-cuts available to you. In this tutorial we will cover the various options available to you for speeding up the process of adding bookmarks to your PDF documents using Adobe Acrobat Pro Version X onwards.
Adobe Acrobat Pro has a whole host of short-cuts waiting to be discovered. Whether you’re wanting to add to the tools that are displayed as Quick Tools or using keyboard commands instead of mouse clicks, this tutorial covers some useful Acrobat Pro short-cuts available to you. In this tutorial we will cover the various options available to you for speeding up the process of adding bookmarks to your PDF documents, using Adobe Acrobat Pro Version X onwards.
Options for Inserting a Single Bookmark
- Navigate to the page where you want to take readers to. Open up the bookmark pane in the PDF bookmark. Click on the new bookmark icon (blue flag with the yellow round symbol) and an untitled bookmark will appear.
- Another way of inserting a bookmark quickly is to you CTRL + B on Windows or CMD + B on a Mac.
Whether you choose to use the icon or the keyboard shortcut method is a matter of personal preference.
Inserting a Bookmark short cut tip:
If you are going to be inserting a bookmark in a number of different PDFs then why not use the following Inserting a Bookmark short cut tip to automate the process by adding the bookmark icon to your Quick Tools List, so it appears in your toolbar.
Click on the Customise Quick Tools Icon in your toolbar - the grey cog. Then click on the Content arrow in the lefthand pane (Choose Quick Tools to Add) to open up all the Content icons, then click on Add Bookmark and simply click the forward arrow symbol to transfer this to the Quick Tools to Show pane.
If you want to re-order where it appears in the tool bar use the up arrow to the right of the pane. Then press ok to save your changes. The blue flag symbol will now show alongside your other Quick Tools icons whenever you open up any PDF in Acrobat Pro. From now on, just click on this icon in your toolbar to automatically open up the Bookmarks pane and add a new untitled bookmark in one short step.
Options for Inserting a multiple bookmarks
When inserting multiple bookmarks, for each one you insert, it is essential to first navigate to the section of text you wish to bookmark otherwise any subsequent bookmark that you insert will simply take you to the same place on the page as the previous bookmark.
If you want to ensure that the next bookmark does not show any of the text from the previous bookmark, you will need to ensure that your article or section title is at the top of the page before you insert your new bookmark.
Then simply follow one of the options outlined above for single bookmarks.
Multiple bookmarks - Short Cut Tip
You can speed up the process of inserting multiple bookmarks if you enable scrolling and then use the down arrow to jump to the next section heading or title that you want to bookmark. Then simply adjust the position of this by scrolling it to the top of the page.
Then follow one of the options outlined above for inserting single bookmarks.
Naming your new Bookmark
To name your new untitled bookmark, simply click on the bookmark and type in the name that you want. Depending on the document in question, this will usually be the same as the heading for that particular section or article title. However, it could be the name of a particular phrase or word that has been used, within say a paragraph of the document that you want your readers to be able to navigate to.
Naming your new Bookmark short cut tip:
If you have a particularly long bookmark title, rather than typing in the name of the bookmark, there are a number of options available to speed up the process.
You may choose to simply click into the text to activate the text cursor, then double click on the section or article title you want to copy and then paste this into a bookmark you have already created.
Alternatively, copy the text first and then click the bookmark icon in your Quick Tools tool bar and then paste the text into the new bookmark.
If clicking into the text does not activate the text cursor then you will have to select the Edit Document Text icon, then select the text you want and copy and paste it into the bookmark.
To help speed up the process further you will find it easier to add the Edit Document Text icon to your Quick Tools bar - just follow the Inserting a Bookmark short cut tip above but select this icon instead.
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